Privacy Policy

Last updated:  May 28, 2024

Effective:  May 28, 2024

Welcome.  Thank you for visiting the official website of Han Kun Law Offices.

The official website of Han Kun Law Offices www.hankunlaw.com , with its subpages (the "Website" or "our Website"), is operated by Han Kun Law Offices ("Han Kun" or "we").  We fully understand how important your personal information is to you and will make every effort to protect your personal information.

This privacy policy (this "Privacy Policy") explains how we collect, use, share and store your personal information, and your rights regarding your personal information.

You acknowledge and confirm that you have read and fully understood this Privacy Policy, especially clauses marked in bold.  If you do not agree to this Privacy Policy as to how we process your personal information, please do not use this Website or provide any of your information to us.

This Privacy Policy is intended to help you understand:

1. How we collect and use your personal information

2. How we share, assign, disclose, and entrust other parties to process your personal information

3. How we store your personal information

4. How your personal information is protected

5. Your rights

6. Protection of minors

7. How this Privacy Policy is updated

8. How to contact us

 1.  How we collect and use your personal information

It is necessary for us to collect and use your personal information when you use the Website or when you engage us to provide legal services.  We only collect and use your sensitive personal information pursuant to applicable laws and regulations under certain necessary circumstances.  Sensitive personal information refers to personal information that, once leaked or illegally used, is likely to lead to the infringement of the personal dignity of a natural person or may endanger their personal safety or property.  We have highlighted in this Privacy Policy the types of sensitive personal information that we may process for your special attention.  Please provide us your sensitive personal information only after careful consideration.

We will collect and use your personal information as follows:

(1)  When you submit a job application on the Website

We recruit talents through both online and offline channels.  When you send your resume to our recruitment email address on the Website, we will collect your basic information (including name, photo, phone number, email), education experience (including school name, academic degree, major, starting and ending dates of each education period), work experience (including employer's name, position, starting and ending dates of each working period), internship experience, awards, language proficiency, and other personal information that you willingly provide to us in your resume.  This information will allow us to review and understand your background and qualifications and enable us to determine whether you are suitable for the position to which you applied.

(2)  When you register with us as a Han Kun "Alumni"

If you formerly worked at Han Kun and wish to keep in touch through email and/or the login portal under the "Alumni" section of the Website, we will collect your email address and/or your login account and password, as well as other personal information that you willingly provide to us.  This information enables us to verify your identity as a Han Kun Alumni so that we can provide you with Alumni information and services.

(3)  When you use the Website or our WeChat subscription account

When you follow our WeChat subscription account, we will collect your WeChat name and profile photo.  When you sign up for our events via the Website and our WeChat subscription account, such as online lectures, seminars, and on-site visits, we may collect your name, contact information, employer's name, title, and email address to confirm your successful registration and to send you event notices.

(4)  When you apply for a Han Kun scholarship under the "Social Responsibilities" section of the Website

If you apply for a Han Kun scholarship under the "Social Responsibilities" section on our Website, we will collect your personal information as follows to review your qualifications and to proceed with the scholarship selection process.

a) Your personal information (including name, gender, ethnicity, date of birth, political affiliation, place of birth, contact information, graduation information (including school name, major, contact person and contact information), admission information (including school name, major, contact person, and contact information), referee information (including name, employer's name, title, and contact information), educational background (including school name, academic degree, major, starting and ending dates of each education period), work experience, awards, articles published, legal professional qualifications, language proficiency, and other personal information that you provide to us in the Han Kun Youth Legal Scholarship Application Form);

b) Your resume/curriculum vitae;

c) Your personal statement;

d) References of your previous employer or mentor or other relevant person(s);

e) A copy of your admission letter or a screenshot of the successful candidate list online indicating your admission;

f) A copy of your bachelor's or master's degree certificate and graduation certificate, and a copy of your transcripts;

g) Copies of other certificates, honors, and awards you have submitted in connection with your work as a practicing lawyer;

h) Copies of your law-related articles published in professional journals and periodicals;

i) Any other personal information you provide for the purpose of applying for the scholarship.

(5)  When you engage us to provide legal services

We may collect from you information regarding any contact person, legal representative, and project team members as necessary for our provision of legal services to you.  Such information may include the name, position, title, phone number, email address, and work address of relevant individuals.  To the extent necessary for carrying out specific projects, we will also collect other personal information you provide or generate when we provide services to you, such as a copy of the identity card of the legal representative.

We may also collect your personal information prior to our provision of services as required by relevant laws and regulations.  For example, we may need to verify your identity and qualification information for background checks for anti-money laundering, know-your client, and fraud purposes.  Failure to provide this information may obstruct the performance or execution of the contract between you and us.

(6)  Newsletter service

We may send you newsletters to keep you informed of relevant legislative and law enforcement developments or to update you regarding our services.  You may cancel our newsletter service in multiple ways, such as clicking the "unsubscribe" link in our emails or sending an email requesting cancellation to  the relevant email address in Article 8 of this Privacy Policy .

(7)  How we use cookies

Cookies are small text files that websites place and store on the computers and mobile devices of their users.  When you use our Website, we may send one or more cookies to your device to collect data such as your click records and browsing records, which are intended to safeguard the normal operation of the Website and your personal information, enhance the efficiency of our services and the response speed of the Website, and ultimately provide you with a better user experience.

You can configure your browser, normally in the "Options" or "Preferences" menu, for your preferred cookies setting at any time.  Please click the following links to learn how to manage cookies on some commonly used browsers.

•  Google Chrome

• Microsoft Edge

• Mozilla Firefox

• Microsoft Internet Explorer

• Apple Safari

You may also turn to the "Help" menu of your browser for more details.  For other browsers, please check relevant information on their developers' websites.

(8)  Exceptions to prior consent for collecting and using personal information

You acknowledge that, in accordance with the Personal Information Protection Law and other applicable laws and regulations, your personal information may be collected and used without your consent in the following circumstances: 

a) The processing is necessary for the conclusion or performance of a contract to which you are a party;

b) The processing is necessary for our performance of statutory duties or obligations;

c) The processing is necessary to respond to public health emergencies or for the protection of life, health, and property safety of natural persons in emergencies;

d) The personal information is reasonably processed for news reporting, media supervision, and other activities conducted in the public interest;

e) You have disclosed the personal information or it has been otherwise legally disclosed and it is reasonably processed in accordance with relevant laws and regulations;

f) Other circumstances as provided by laws or administrative regulations.

2.  How we share, assign, disclose, and entrust other parties to process your personal information

(1)  Sharing

We will not share your personal information with any other company, organization, or individual except under the following circumstances:

a) With your explicit consent: We will share your personal information with other parties only after obtaining your explicit consent;

b) Under statutory circumstances: We may share your personal information with other parties pursuant to laws or in response to orders of judicial organs or regulatory authorities.

c) To share with authorized partners or regulatory authorities involved in the relevant project: We may share your personal information with our authorized partners or regulatory authorities involved in the relevant project with the purpose of providing you with related services.  At present, we may share your personal information with authorized partners in the following circumstances:

• We may embed SDKs provided by third parties and share your information with the third-party providers, only to safeguard the normal operation of the Website and your personal information, enhance the efficiency of our services and the response speed of the Website, ultimately provide you with a better user experience.  The SDKs involved are detailed as follows:

• During our provision of legal services to you and as necessary for carrying out the relevant project, we may share your personal information with third parties, including but not limited to translation agencies, accountants, tax consultants, and regulatory authorities involved in the project.  The specific names and contact information of these third parties and the types of personal information we provide will depend on the circumstances of each engagement.
  

We will only share your personal information for lawful, reasonable, necessary, specific and definite purposes, only to the extent as necessary for providing the relevant services.

(2)  Subcontracted processing

We may engage third-party vendors for the purposes stated in this Privacy Policy, such as MINETHINK, to offer relevant operational and service support.

(3)  Assignment

We will not assign your information to any company, organization, or individual except under the following circumstances:

a) With your explicit consent;

b) The personal information has been disclosed by you or can be sourced from other legal and public channels;

c) In the case of a merger, acquisition or bankruptcy liquidation, if personal information assignment is involved, we will require the successor company or organization holding your personal information to be bound by this Privacy Policy; otherwise, we will require the company or organization to seek your consent again.

(4)  Disclosure

Pursuant to applicable laws and regulations, we will not disclose your personal information to the public unless with your separate consent.

(5)  Exceptions to prior consent for sharing, assigning, disclosing, and entrusting other parties to process personal information

You are fully aware that, in accordance with the Personal Information Protection Law and other applicable laws and regulations, in the following cases, your prior consent is not required for sharing, assigning, disclosing or entrusting other parties to process your personal information:

a) The processing is necessary for the conclusion or performance of a contract to which you are a party;

b) The processing is necessary for our performance of statutory duties or obligations;

c) The processing is necessary to respond to public health emergencies or for the protection of life, health, and property safety of natural persons in emergencies;

d) The personal information is reasonably processed for news reporting, media supervision, and other activities conducted in the public interest;

e) You have disclosed the personal information or it has been otherwise legally disclosed and it is reasonably processed in accordance with relevant laws and regulations;

f) Other circumstances as provided by laws or administrative regulations.

 3.  How we store your personal information

(1)  Where your personal information is stored

Personal information about you collected by our various offices during the provision of legal services will be stored in the relevant jurisdiction of the office which is collected, and shall only be transferred overseas in strict compliance with relevant laws and regulations, such as by obtaining your prior consent, signing agreements with receiving parties, and conducting cross-border data transfer security assessments. You acknowledge that given that our headquarters are based in China, there may be intra-group transfers of data from our foreign offices for central processing, account management, or other legal compliance purposes and any such transfers shall be performed in accordance with all applicable laws.

(2)  Personal information retention period

Unless otherwise permitted by you, your personal information will be retained for the minimum period necessary to achieve the purposes stated in this Privacy Policy or to comply with relevant laws and regulations.

 4.  How your personal information is protected

We fully understand how important personal information security is to you.  We will take all reasonable and appropriate measures (including but not limited to firewalls, encryption, and access controls) to prevent any type of loss, improper use, unauthorized access, or disclosure of your personal information.

Unfortunately, although we make every effort to protect your personal information, the Internet is not an absolutely secure environment.  Please understand that we cannot guarantee the absolute security of your information due to limitations of technology and risk prevention measures.  In case of any personal information leakage or other data security incident, we will initiate our emergency response plan and take measures to prevent expansion of the security incident and to minimize any negative consequences for you.

 5.  Your rights

Pursuant to relevant laws and regulations, you may contact us using the relevant contact information in Article 8 of this Privacy Policy to exercise your personal information rights. A summary of the rights you generally have under applicable data protection laws are set out below for your reference. This is not an exhaustive list and you may have other, or different rights depending on your jurisdiction. This Privacy Policy is not intended to limit any rights you may have under applicable data protection laws.

(1)  Accessing, copying and correcting your personal information

You are entitled to access, copy, and correct your personal information, unless otherwise stipulated by laws and regulations.

(2)  Deletion of your personal information

You can request the deletion of your personal information under certain circumstances according to relevant laws and regulations. Please be aware that, pursuant to applicable laws and regulations, if the statutory retention period has not expired or if it is technically difficult to delete your personal information, we will securely store your personal information, take necessary security measures, and isolate it from any further processing.

(3)  Restrict or object to processing

Please understand that the provision of all our services requires certain basic personal information.  You can restrict or object to the processing of additional personal information, which may affect your use of certain of our services.

(4)  Conditional right to transfer personal information

You may transfer your personal information to other platforms, enterprises, or organizations if the transfer complies with relevant laws and regulations. We will review your request and if you pass the review, we will provide you with channels to transfer the corresponding personal information.

(5)  Respond to your request for explanation

Generally, we seek to respond to all requests in a timely manner within any time limit specified by the respective applicable data protection laws.  For security reasons, you may be asked to submit the request in writing or prove your identity or in other ways.  We may ask you to verify your identity before processing your request.

 6.  Protection of minors

We may provide legal services to minors in protection of their legal rights with the consent of their legal guardians.  Personal information of minors must be provided by their legal guardian or by the minors themselves if accompanied by their guardians.

We will not intentionally collect the personal information of minors for any purpose.  If you believe that we have collected any personal information of a minor without the consent of their parent or guardian, or if you are a parent or guardian of a minor and wish to withdraw your consent, please send us a request as described in Article 8 of this Privacy Policy, and we will delete such information pursuant to applicable laws and regulations.

 7.  How this Privacy Policy is updated

This Privacy Policy is subject to modification from time to time due to the constantly changing nature of our business.  No changes to this Privacy Policy will reduce your rights hereunder without your explicit consent.  Any modifications to this Privacy Policy will be published on this page.  We will provide more prominent and specific notice if major changes are made to this Privacy Policy.

 8.  How to contact us

Any questions, comments, suggestions or complaints regarding our personal information processing practices on a jurisdiction-specific basis may be directed to our various data protection teams, contactable through the contact details below:

Hong Kong SAR

Address: Rooms 4301-10, 43/F, Gloucester Tower, The Landmark, 15 Queen's Road Central, Hong Kong SAR, PRC

Email:  hongkong@hankunlaw.com

Phone: +852 2820 5600

Singapore

Address: 1 Raffles Place #53-00, One Raffles Place Tower 1, Singapore 048616

Email: singapore@hankunlaw.com

Phone: +65 6013 2999

PRC and all other jurisdictions

Address: 9/F, Office Tower C1, Oriental Plaza, 1 East Chang An Ave, Dongcheng District, Beijing 100738, China

Email: beijing@hankunlaw.com

Phone: +86 10 8525 5500

If you are not satisfied with our response, especially if you believe that our personal information processing practices have violated your legitimate rights and interests, you may seek a resolution by filing a lawsuit with a competent court.